A report is another piece of formal writing. It is based on facts (you’ll probably have to invent those ‘facts’ for the exam, and that’s okay). By writing a good report in English you will demonstrate that you can organize and communicate factual information using a formal tone. As with other pieces of formal writing (for example, essays, formal emails, articles, etc.), there is a special format used to write reports in English.
Parts of an English report
This part will give the reader a general idea of the topic of your report.
Make sure that you follow the capitalization rules for titles. You can find more information about how to write titles in English here.
In this section, you should state clearly the purpose of your report and what information you are going to include.
Try to paraphrase (use your own words) to write the information given in the instructions.
3. Topic points
In these paragraphs, you will give most of the information and details of your report. It should be factual and clear. It shouldn’t sound like a story or like a novel.
You should write at least 2 topic points. One topic point per paragraph. Each paragraph must contain a topic sentence.
What is a topic sentence?
A topic sentence is a sentence that includes the main point (idea) of a paragraph. It has the information that readers need to understand what is the most important point in the paragraph.
The topic sentences guide readers and protect them from confusion. They usually appear at the beginning of each paragraph.
There is a group of adjectives that can end in –ed or –ing. However, the meaning of the adjective changes depending on the ending. For example, interested/interesting, tired/tiring, confused/confusing, surprised/surprised, etc.
We use the –ed ending to talk about how we feel. Adjectives ending with –ed are used primarily with nouns that are people or animals.
We use the –ing ending to describe a noun or when the noun is the reason of the feeling. Basically, the –ing adjective shows why a person is feeling a certain way. Adjectives ending in –ing are used primarily with nouns that are things.
So your dream is to improve your English. But how many times have you failed?
You have spent a lot of time dreaming, thinking or talking about what you want. But you haven’t taken the necessary steps to achieve it.
It’s not because you are lazy or incapable. It’s because perhaps you are confused or you don’t know where to start. You don’t have a PLAN yet.
English learning plans, can serve as a roadmap or guide to making your dreams a reality.
An English learning plan can help you if:
You are confused
You feel that your learning progress is out of control
You feel your learning progress is stagnant
You struggle making the right decisions
You feel lost and lack direction
You have tried many things and nothing has helped
You are tired and want to give up
What is an English learning planing?
An English learning plan is both a roadmap and a reminder of your goals. It helps you realize your dreams and the things that you need to do to make them true.
An English learning plan can help you to become aware of your strengths and your weaknesses.
Your English learning plan doesn’t need to be super detailed. It should be flexible so you can adapt it according to the circumstances.
Don’t forget that LIFE IS UNPREDICTABLE. Things happen. Your plan needs to leave room for unexpected changes and crises.
Making English learning plans can help you achieve your goals easier than if you are confused and have no idea what to do.
5 benefits of having an English learning plan
1 An English learning plan helps you make your dreams a reality
An English learning plan gives you the confidence to take action and be proactive.
2 An English learning plan helps you prioritize
Making an English learning plan helps you identify what you want and focus on things that move you in the right direction
3 An English learning plan helps you make better decisions
When you know your goals it is easier to make the right decisions that help you accomplish your goals
4 An English learning plan keeps you motivated
When you write down your goals it’s easier to stay focused and motivated.
5 An English learning plan makes you recognize your strengths and weaknesses
An English learning plan is a tool that makes you think critically and reflect on your learning needs. It helps you identify the skills that you master and the skills you need to improve to achieve your goals.
How to make an English learning plan: step by step
1. The most important thing to making any plan is, to BE HONEST with yourself.
2. Take a moment to reflect on your habits, your learning story, your circumstances, your strengths, and your weaknesses.
3. No one but you can identify the things that are easy for you and the things that are challenging for you.
4. You are the only one that can identify the things/ habits/ beliefs that are preventing you from moving forward.
5. Finally, remember that becoming fluent in English is a goal that will require that you spend a lot of time and resources. If you are not willing to pay the price then it will always be a DREAM.
6. If you are not willing to organize your life, give up unhealthy habits or if you can’t change your lifestyle to accommodate time to practice, then it’s going to be very difficult to improve your English.
Now it’s time to make your own learning plan
Below you can see a template that will help you reflect and create your own English learning plan.
for the B1 Cambridge test (PET) or the General Training IELTS test
Formal emails are the ones that people write to people they don’t know well. The language used in this type of emails is more formal and polite.
friends family members people we know well
people we don’t know bosses or managers doctors, teachers and professors
Formal emails have a standard format, so they must include the following parts:
We say hi to the other person. Depending on the kind of relationship we have with the person we are writing to, we can use the following greetings:
Dear Mr./Mrs./ Ms. + Last name,
For example: Dear Mr. Smith,
Dear Sir/ Madam,
If you don’t know the name and last name of the recipient
To whom it may concern
This is a more generic formulaic expression.
In this part we must indicate briefly and clearly the reason for writing. It should be consistent with the subject of the email. We can use the following introductory phrases:
I’m writing with regards to … (email subject)
I’m writing to … (ask, inform, request, send, confirm, etc)
I’m writing in reference to … (email subject, e.g. a job post, an advertisement, a website, etc)
There are no formulaic expressions or conventional formulas for the body of the text because the information that we share in the body of the email varies according to what you need to communicate.
There is one general rule for this part: it should be divided into short paragraphs.
4. Closing paragraph
There are various ways to end your email. The most common formulaic expressions are the following:
I look forward to hearing from you soon / at your earliest convenient time.
Thank you in advance.
Thank you for your attention.
If you have any questions, please do not hesitate to contact me.
For further information, please do not hesitate to contact me.
Please let me know if you have any questions.
Here you can find a list with the most common phrases to end a formal email:
Yours faithfully, (only if you began your email with ‘Dear Sir/Madam’)
Yours sincerely, (only if began your email with ‘Dear Mr./Mrs./ Ms. + Last name)
We write our full name (name + last name)
Now that you know which parts should be included in a formal email, let’s see an example:
Ana has read an ad about some English courses in a school website.
She is 23 years old. She has graduated from college.
She wants to take an IELTS course in July.
She needs to get information about dates and prices.
She wants to stay with a host family.
She wants a room for her and her friend.
Come and study English at our school! Summer and winter intensive courses Highly experienced teachers One month courses for all levels Reasonable prices Accommodation with host families
Pro tips for writing formal emails
Use the standard format that English speakers use to write formal emails.
Use formulaic expressions.
DO NOT use contractions (I’m, I’ve, I’d, don’t, can’t, won’t, etc.).
Use formal words and indirect questions (e.g. I was wondering if …/ I would be grateful if you …)
Don’t forget to START your email by saying why are you writing or what you are
Time to practice
The best way to improve your writing is to practice. Don’t be afraid of making mistakes. Remember that practice makes progress.
Write an email to get more information about the following course:
Computer courses in Canada One -or two-week courses in different parts of Canada (Toronto, Vancouver, Edmonton, and Halifax) Professional instructors Morning and afternoon classes All levels, beginners to advanced Small groups or private lessons
For more information email Robert Anderson at email@example.com
Don’t forget to explain why you are writing and give some personal information
Ask your questions, and ask them to send you information